Privacy Policy

I am committed to protecting any data that I collect concerning you and I only collect the minimum amount of information from you required for me to provide you with a satisfactory service.

My website address is www.dancefitwithhelen.com

 

What personal data do you collect, how and why?

I collect the full names of class members for my class registers.

If you attend a class you will also be given the option to provide me with your email address and/or phone number.

You may provide me with this information in person verbally or directly via phone, email, social media or otherwise. Names are added to my registers and contact information added to my contact list on my Google spreadsheet, mobile phone and email account via my encrypted tablet, mobile phone, or password-protected home computer.

I will only use your contact information as a means of getting in touch with you if I have important class information e.g if a class was cancelled without prior notice. I do not collect contact details for marketing purposes and you will not be added to any mailing list of any kind.

You may choose to contact me directly via any of my communication channels. Any contact information I receive from this communication will only be used to respond to and deal with your enquiry or class booking. You will not be added to any mailing list of any kind or added to my contact list without request. Email enquiries regarding my classes are however kept for up to 6 months in case further follow-up correspondence is required or there is ongoing communication. After this time they will be deleted. It is your responsibility to contact me if you wish any communication between you and I to be deleted before this time.

 

Cookies

Cookies are small files which are downloaded on to a user’s device when they access a website. They are used to store a range of information usually specific to that user or their device.

What cookies does this site use?

DYNSRV 

This is a load balancing cookie used to manage server traffic demand which ensures the content of the site’s pages loads quickly and effectively.

This is a strictly necessary cookie and essential to the operation of the site. The cookie therefore cannot be turned off and does not require user consent. It is always set and does not store any personal information. The cookie is automatically deleted when the user’s browsing session ends.

 

Sharing of personal data

 

The personal data I collect and hold is not shared with anyone else. It can and is only viewed by myself to ensure smooth running of my business.

 

How long do you retain data?

 

Names and contact information are held for as long as someone is attending a class. If someone stops attending a class and doesn’t attend at any point for the following 3 months their name will be removed from my register and contact details deleted from my contact information spreadsheet, email account and mobile phone. My class registers have to be kept for 7 years for tax records so I cannot remove someone’s name from previous registers if they attended.

Email enquiries regarding my classes are kept for up to 6 months in case further follow-up correspondence is required or there is ongoing communication. After this time they will be deleted.

 

Where is my personal data stored?

 

Class registers and my contact information spreadsheet are stored on my Google Drive with email addresses stored in a contact list in my email account and contact numbers in my mobile phone. Only I have access to this information via my encrypted mobile phone and tablet and my password-protected home computer.

 

What if I want to be removed from your records?

 

If for some reason you wish to be removed from my contact records please get in touch and your details will be removed from my spreadsheet, email account, and mobile phone within one month.

 

My contact information

 

If you have any questions about my Privacy Policy, or if you want to know what information I have collected about you, please email me at contact@dancefitwithhelen.com

Please also get in touch to update me if your contact details change.

Helen Tomlinson

1 Victoria Road,

Stocksbridge,

Sheffield,

South Yorkshire

United Kingdom

S36 1FW